Guide - Notification of Vehicle Brand Form

Importers/Salvagers/Auctioneers or
Anyone who buys, sells, wrecks or otherwise deals in second hand motor vehicles

• A person other than an insurer, including an importer, salvager, or auctioneer who buys, sells, wrecks or otherwise deals in used motor vehicles, who acquires ownership of a damaged vehicle is required to determine the brand of the vehicle and report the brand to the Ministry of Transportation.
• The vehicle brand must be reported to the Ministry of Transportation within six days after acquiring ownership of the vehicle.
• Notification of the vehicle brand is required by completing the Notification of Vehicle Brand form and indicating the brand of either "Irreparable" or "Salvage" within 6 days of acquiring ownership.
• The vehicle permit must be returned to the Ministry of Transportation when submitting the Notification of Vehicle Brand form.

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General Information

• When completing the Notification of Vehicle Brand form please use black or blue ink that is clearly legible.
• The form must be completed and signed by the appraiser and the authorized representative of the company.

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Completing The Form

Section 1 - Holder of Vehicle Portion of the Permit

• Indicate your name, surname, address information, driver's licence number or registrant identification number (if applicable) and telephone number.

Section 2 - Registered Plate Owner

(Complete if different from vehicle owner)

• Indicate your name, surname, address information, driver's licence number or registrant identification number (if applicable) and telephone number.

Section 3 - Vehicle Insurance

• Indicate insurance company information, registrant identification number, telephone number, fax number, address information and policy number, claim number representative and all other sections specified.
• Indicate the date of the incident when the vehicle was damaged by collision, impact, fire, flood or theft, the date of settlement and acquired ownership.

Section 4 - Vehicle Information

• Indicate the 17-digit Vehicle Identification Number (VIN) that is located on the upper left hand corner of your vehicle permit.
  • Note: Ensure that this number matches the one on your vehicle.
• Indicate the make, model, year, type and colour of your vehicle.
• Indicate the vehicle permit number that is located on the lower middle section of the vehicle permit.

Section 5 - Appraisal/Inspection Contact Person

• This section must be completed by the appraiser or authorized representative who has inspected the vehicle.

Section 6 - Brand Determination

• This section must be completed and signed by the appraiser or authorized representative who has inspected the vehicle.

Section 7 - Declaration

• This section must be signed and dated by you the person notifying the Ministry of Transportation of the vehicle brand.

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Submitting the Form

• The Notification of Vehicle Brand form must be submitted to any of the Driver and Vehicle Licence Issuing Offices in Ontario and the vehicle permit must be returned.

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See also:

• Guide - Individuals or companies who own or lease 9 vehicles or less
• Guide - Insurance companies/self-insurers

Notification of Vehicle Brand Form (PDF - 185 K)