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International Registration Plan

IRP Registration

The International Registration Plan (IRP) is a U.S.-based plan that allows for the distribution of registration fees for commercial motor vehicles travelling inter-jurisdictionally through member states and provinces. Ontario implemented IRP on April 1, 2001. All carriers travelling outside Ontario with vehicles having a gross weight in excess of 11,793 kg or having 3 or more axles regardless of weight should register in IRP. Otherwise, these carriers will have to purchase trip permits to travel outside Ontario.

The IRP provides blanket registration for trucks and buses as an alternative to individual reciprocity agreements, and distributes truck and bus registration fees among member jurisdictions based on the number of kilometres carriers travel in other jurisdictions. Vehicles will have one licence plate and registration document which allows travel in all jurisdictions.

Additional information regarding IRP can be found on the IRP, Inc. website.

For general IRP information, please contact the IRP Program Office at 416-235-3923 or 1-866-587-6770 (within Ontario). The IRP Program Office can be reached by fax at 416-235-3924 or 1-866-587-6771 (within Ontario). You can also send e-mail enquiries to: irp@ontario.ca.

Once completed, you can fax your IRP application forms to any IRP Office, along with supporting documentation for the transaction. Contact the IRP Office to confirm which documents you need to attach to your application.

IRP Office locations and contact numbers: Ontario IRP Outlets


To view PDF files, you will require Adobe Acrobat Reader.


 

New - Change to IRP:  Full Reciprocity Plan (FRP)

As of January 1, 2015, the International Registration Plan (IRP) is changing to incorporate the Full Reciprocity Plan (FRP). FRP will eliminate the concept of estimated distance and use actual distance travelled by a fleet in each of the jurisdictions visited.

Any carrier whose registration year begins on or after January 1, 2015, will be subject to FRP provisions, regardless of when the renewal application was processed. This includes supplements created (i.e. adding a new vehicle or transferring an existing vehicle) after a fleet has been renewed on January 1, 2015.  

Simplifying IRP

The full reciprocity plan will make IRP more equitable and more flexible:

  • members can operate in any IRP jurisdiction without making changes to the cab card
  • cab cards will list every jurisdiction
  • fees will be assessed on the actual distance travelled in the previous year
  • carriers will pay only for the jurisdictions in which they travel

No more:

  • adding jurisdictions to the cab card
  • estimates
  • fees over 100%
  • trip permits for IRP carriers

Full Reciprocity Plan Frequently Asked Questions

  1. How will early renewals be handled for Jan. 1, 2015 renewals?
  2. How will the fees be calculated?
  3. How will fees be calculated if the carrier has no actual distance?
  4. What is the average per vehicle distance (AVD) chart?
  5. Will all existing IRP carriers be subject to the average per vehicle distance (AVD) chart calculation for all member jurisdictions the first year under full reciprocity?
  6. What if I have actual distance only in my base jurisdiction?
  7. What weight should be displayed on the cab card where there is no actual distance and no fee collected?
  8. What if I need to increase my weight during the registration year?

Commercial Vehicle Operator's Registration (CVOR)

Unless exempt, truck and bus operators/carriers that travel in Ontario require a CVOR:

The types of vehicles that require CVOR include all heavy commercial vehicles (power units only – leased, rented or owned) having a registered gross weight/actual weight of more than 4500 kgs or a bus designed to carry ten or more passengers.  For exceptions, refer to the Highway Traffic Act

It is an offence to operate a commercial motor vehicle without having a CVOR certificate. The original certificate or a copy must be carried all the time in every commercial motor vehicle operated.


IFTA Registration

All carriers who use a vehicle in Ontario for the multi-jurisdictional carriage of passengers or goods are required to pay tax under the Fuel Tax Act on fuel consumed in the Province. Accordingly, carriers registering their vehicles under the International Registration Plan (IRP) must also register under the International Fuel Tax Agreement (IFTA) if the gross vehicle weight exceeds 11,797 kg / 26,000 lbs. Vehicles at or below that weight are not required to register in IFTA; however, they may be registered in IRP.

* External Links Disclaimer
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Frequently Asked Questions

  1. How are IRP applications processed?
  2. I currently have vehicles registered to operate in Ontario only. I am planning on travelling outside of Ontario occasionally, should I join IRP or purchase trip permits?
  3. I have vehicles with farm plates on them. Am I required to register in IRP?
  4. I operate a tow truck that picks up disabled vehicles outside Ontario. Do I have to register for IRP?
  5. I run chartered buses into the U.S. Should I register for IRP?
  6. What information do I need to complete the forms?
  7. How will IRP fees be calculated?
  8. How much are the IRP fees?
  9. What is the Harmonized Sales Tax (HST)?
  10. Will Quebec insurance fees be collected under IRP?
  11. What is the distance reporting period for IRP?
  12. Should I report distances for jurisdictioons I went to last year but don't want to appear on my cab card?
  13. Why do you need copies of the bill of sale or lease agreement to process my IRP application?
  14. Does the purchase price include taxes?

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1. How are IRP applications processed?

Carriers may hand in or fax IRP applications to their local IRP Offices. Once the IRP Office receives an application, it will be processed and a fee notice will be sent to the carrier. If changes are required, the carrier should contact the IRP Office and send in a revised application. Once the carrier is satisfied with the application, payment can be made to your local IRP Office. Credentials will be given to the carrier in person by IRP staff, or sent to the carrier by mail. Courier service is available at the expense of the carrier. Any original documents required for the transaction must be made available to the IPR Office before the credentials are released to the carrier.

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2. I currently have vehicles registered to operate in Ontario only. I am planning on travelling outside of Ontario occasionally, should I join IRP or purchase trip permits?

You can either register your vehicle(s) in IRP or purchase trip permits for each jurisdiction where you need to travel, however,if you travel outside Ontario fewer than 12 times per year, your costs are likely to be lower if you purchase trip permits.

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3. I currently have vehicles registered to operate in Ontario only. I am planning on travelling outside of Ontario occasionally, should I join IRP or purchase trip permits?

Some jurisdictions exempt vehicles with farm plates and others do not. You should contact the jurisdictions you plan to travel in for assistance with this question. Here is a link to a contact list for all IRP jurisdictions.

Farm plated vehicles from other jurisdictions can operate in Ontario when carrying their own goods. For further information regarding the operation of farm plated vehicles contact MTO Carrier Sanctions and Investigation Office.

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4. I operate a tow truck that picks up disabled vehicles outside Ontario. Do I have to register for IRP?

If your tow truck has a flat bed on which you transport the entire weight of the towed vehicle, you must register for IRP using the combined gross weight of the tow truck and the heaviest vehicle you expect to transport. If the tow truck carries only part of the weight of the towed vehicle, and one axle of the towed vehicle rests on the highway, you register for IRP using the gross weight of the tow truck only, as the towed vehicle is not considered a load. If you choose not to register in IRP, you must purchase trip permits to complete your trip.

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5. I run chartered buses into the U.S. Should I register for IRP?

Most jurisdictions exempt chartered buses from IRP registration. However, some require IRP registration. Here is the current information that we have - you will note that not all jurisdictions are listed. Please contact the jurisdiction for confirmation or clarification before you travel.

Jurisdiction Reciprocity YES or NO Comments
Alabama Yes Offer reciprocity, no trip permits required
British Columbia No
Florida Yes Will allow an Ontario carrier to operate a chartered bus within Florida as long as the charter originated outside Florida.
Idaho No Do not offer reciprocity to charter bus operations unless registered at 26,000 lbs. or less.
Iowa No Chartered bus operators are required to permit in Iowa.
Kansas Yes They allow reciprocity as long as it's marked charter and they carry an itinerary. They are required to purchase a fuel permit or IFTA and authority from the Kansas Corporation Commission or Single State Registration.
Kentucky Yes Currently offer reciprocity on charter buses as they consider them to be exempt from IRP requirements per the definition of apportionable vehicle in the IRP agreement.
Louisiana Yes
Maine Yes Offers reciprocity for charter buses and they do not need to be prorated.
Maryland Yes Offers reciprocity.
Minnesota Yes Allow vehicle registration reciprocity for all charter bus operations displaying current vehicle registration and v ehicle is performing a charter operation.
Mississippi Yes
Missouri Yes
Montana No Do not have reciprocity with Ontario for charter buses. Require the bus to have an IRP cab card with MT or purchase a temporary trip permit.
Nebraska Yes
Nevada No
New Jersey Yes Offers reciprocity.
New York Yes Offers reciprocity.
North Carolina Yes Offers reciprocity along with a copy of the charter.
Oklahoma Yes For irregular route operators.
Oregon Yes A charter bus that is not apportioned in its base jurisdiction will be allowed to travel in Oregon exempt from obtaining the usual 10-day, $21 registration trip permit. Reciprocity is not offered for a chartered bus apportioned in its base state, if Oregon is not on its cab card and carrier will have to obtain the 10-day $21 registration trip permit.
Rhode Island Yes
Saskatchewan No
South Dakota Yes Offers reciprocity to chartered buses. A copy of the IRP agreement must be carried on board.
Texas Yes Offers limited reciprocity to charter groups that are school, scholastic, government and charities.
Utah Yes
Vermont Yes
Virginia Yes
West Virginia Yes
Wisconsin Yes Wisconsin does and will continue to honour other jurisdictions charter buses.
Wyoming No Do not offer reciprocity to charter buses. Chartered buses are required to prorate or trip permit.

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6. What information do I need to complete the forms?

You will need:

  • CVOR number (Commercial Vehicle Operator's Registration)
  • IFTA number, either from Ontario or from the jurisdiction where the carrier is registered for IFTA
  • details from mileage records collected for the International Fuel Tax Agreement (IFTA) to complete the IRP application forms from the previous year's distance records (July 1 - June 30)
  • Current and valid insurance information
  • Tare weight (empty weight ) from vehicle registration permit
  • Gross Vehicle Weight
  • Vehicle Identification Number (VIN) for each vehicle, vehicle information such as make and model year
  • Safety Standards Certificate and emissions test (where applicable). To find information if your vehicle requires emissions test contact the Drive Clean Program.  
  • Copy of bill of sale or lease agreement showing purchase price or capital cost, before tax, letter of authorization to plate (if required)
  • Number of axles (maximum for the tractor and trailer)
  • In the first year, carriers pay a fee based on the Average Vehicle Distance (AVD) chart provided they do not have actual distances
  • In the event of renewing, the carrier would pay the apportioned fees, only to jurisdictions in which there was travel in the reporting period (actual distance from IFTA reports)
  • Purchase price and purchase date of the power unit
  • The Canadian Federal Business number, used by Revenue Canada for tax filing purposes (9 digits, followed by 3 alpha characters - report only the first 9 digits on your IRP application) - otherwise known as the GST number (optional)
  • Corporate address
  • Contact information
  • Contact information of authorized representative if applicable
  • All forms signed and dated by contact person on Form 1

* External Links Disclaimer

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7. How will IRP fees be calculated?

IRP fees are calculated using the "in-jurisdiction" distance divided into the total distance travelled by the fleet in all jurisdictions. For example, if a carrier travels 10,000 km in Ontario, and 100,000 km in all jurisdictions including Ontario, the prorate percentage for Ontario would be 10 percent. This would be applied to Ontario's fee schedule for the vehicle weight. If that fee were $1,650.00 annually, the Ontario fee for a full year of IRP registration would be $165.00 per vehicle.

IRP fees will vary based on where the carrier travels, as registration fees are different in each jurisdiction.

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8. How much are the IRP fees?

IRP is designed to provide "one-stop shopping". Fees will fluctuate depending on where the carrier registers to travel, since some jurisdictions have higher registration fees than others. Your prorate percentage for each jurisdiction determines how much of that jurisdiction's fees you will pay. It is based on the in-jurisdiction distance divided into the total distance. If your prorate percentage in Ontario is 40 percent, you will pay 40 percent of Ontario's fees. If your prorate percentage in New York is 35 percent, you will pay 35 percent of New York's fees. Your fees do not necessarily increase when you add jurisdictions, because you do not pay based on kilometres travelled. Rather, you pay based on the ratio of kilometres travelled in each jurisdiction.

In addition to registration fees, some jurisdictions charge additional fees that must be paid before a carrier can travel through that jurisdiction. However, these fees have been in place for some time, and are not contingent upon IRP registration. An example is Oregon's Department of Transportation plate, which is required for carriers wishing to travel through Oregon

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9. What is the Harmonized Sales Tax (HST)?

Effective July 1st 2010, the Province of Ontario converted the Retail sales Tax (RST) to a value-added HST, a federally administered single sales tax. The Harmonized Sales Tax is a combined tax rate of 13%: a provincial portion at 8% same as the RST rate and a federal portion of 5% same as the Goods and Services Tax (GST) rate.

As a result of the implementation of HST on July 1, 2010 the Multi-jurisdictional Vehicle Tax (MJVT) has been eliminated and the exit tax no longer applies to vehicles leaving IRP. Vehicle original registrations and transfers of vehicles are subject to either HST or RST (dependent upon where the vehicle is purchased and who the vehicle is purchased from). Retail sales tax applies on the private sale of motor vehicles at 13% in order to provide an even playing field between the dealers and the sales of private vehicles.

Consult the Ministry of Revenue (MOR) for more information, you can call the Ontario Budget hotline at 1-800-337-7222 (both from Ontario and outside the province) or visit the MOR's website at: www.ontario.ca/taxchange. You can also call Canada Revenue Agency (CRA) at 1-800-959-5525 or visit CRA's website at www.cra.ga.ca.

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10. Will Quebec insurance fees be collected under IRP?

No. However, you may require operating authority to travel in Quebec. Please contact SAAQ for further information on operating authority at (418) 643-7620 or 1-800-361-7620, or visit the SAAQ website.

* External Links Disclaimer

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11. What is the distance reporting period for IRP?

The IRP distance reporting period will be July 1 to June 30 of the preceding year. If the effective date of your fleet renewal is September 1 or earlier, you may use the July 1 to June 30 period ending one year previous. For example, if your renewal date is September 1, 2012, your distance reporting period is July 1, 2010 to June 30, 2011. If your renewal date is October 1, 2012, your distance reporting period is July 1, 2011 to June 30, 2012. We recognize that you do not have sufficient time to tabulate all your distances from the July to June period immediately preceding your renewal, especially if you submit your renewal application before August 1. However, if the effective date of your fleet renewal is October 1, you must use the July to June period immediately preceding that date.

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12. Should I report distances for jurisdictions I went to last year but do nt want to appear on my cab card?

Yes. Simply record them on your Form 2 Fleet Distance Declaration. Do NOT place a "P" or an "E" in the "Prorate" or "Estimate" columns. On your next renewal, do not indicate these jurisdictions unless you actually travelled there. If you add the jurisdiction to your fleet during the registration year, you must use this distance as a minimum estimate.

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13. Why do you need copies of the bill of sale or lease agreement to process my IRP application?

You will only be asked for this information when you establish a new IRP fleet, or when you add a new vehicle to the fleet. Check your Vehicle Summary information to ensure we have recorded the proper purchase price/capital cost and purchase date/lease start date. Once this has been confirmed, there will be no further need for this documentation.

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14. Does the purchase price include taxes?

No. The purchase price is the full amount paid by the current owner to the seller to obtain ownership of the vehicle, including documentation, accessories, service, and finance charges, any other charges that were incurred to complete the sale, and the cost of capital modifications made to the vehicle within 30 days of the vehicle's acquisition date. It does not include retail sales taxes. A trade-in cannot be used to reduce the taxable purchase price.

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Full Reciprocity Plan Frequently Asked Questions


1. How will early renewals be handled for Jan. 1, 2015 renewals?

Any carrier whose registration begins on or after Jan. 1, 2015 will be subject to FRP provisions, regardless of when the renewal application was processed. Carriers whose registration year begins before Jan. 1, 2015 will be subject to the provisions of the current Plan until they renew.

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2. How will the fees be calculated?

The carrier will have all jurisdictions listed on their Cab Card and will be allowed to operate in all IRP jurisdictions. The carrier will only pay fees in the jurisdictions in which they travelled (declared distance) during the previous year.

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3. How will fees be calculated if the carrier has no actual distance?

When a carriers fleet is considered new or the fleet did not accumulate any actual distance during the distance reporting period, fees will be calculated using the base jurisdiction's average per vehicle distance (AVD) chart.

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4.What is the average per vehicle distance (AVD) chart?

The AVD chart is the average distance travelled by each vehicle registered in the base jurisdiction for all other member jurisdictions.

The chart is updated by March 31st of each year.

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5. Will all existing IRP carriers be subject to the average per vehicle distance (AVD) chart calculation for all member jurisdictions the first year under full reciprocity?

No. Existing carriers renewing their fleets for registrant year beginning on or after Jan. 1, 2015 will report actual distance accumulated during the distance reporting period.

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6. What if I have actual distance only in my base jurisdiction?

If you have no actual distance in other jurisdictions, you will pay 100 per cent base jurisdictional fees.

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7. What weight should be displayed on the cab card where there is no actual distance and no fee collected?

The Gross Vehicle Weight (GVW) should be displayed on the cab card for every IRP jurisdiction. The base declared weight, plus the comparable weight for each member jurisdiction, should be reflected.

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8. What if I need to increase my weight during the registration year?

Fees are only collected on the jurisdiction in which you accumulated actual distance. If no actual distance is reported, then no registration fees are due until the fleet accumulates distance in the jurisdiction. Note: There will be an administrative fee charged by the base jurisdiction.

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