Motor Vehicle Inspection Stations - Frequently Asked Questions


Who can sign a safety standard, structural inspection, annual inspection and semi-annual inspection certificate?

When a vehicle meets the minimum criteria for mechanical fitness, the technician signs the inspection certificate as the registered inspecting technician and the Licensee or someone authorized on the List of Signing Authorities (PDF - 1.03 MB) form may sign as the ‘Licensee’.


I am certifying a commercial motor vehicle and issuing a safety standards certificate. Do I have to issue an annual inspection sticker?

Yes, when issuing a safety standards certificate for a commercial motor vehicle in the required weight class you also have to issue an annual inspection certificate, sticker and report and affix the sticker to the vehicle.


Can I sign an inspection certificate if the inspection was completed by another technician?

No. They can only be signed by the registered inspecting technician, after the inspecting technician completes the inspection and determines that the vehicle meets the minimum requirements for mechanical fitness.


I have run out of certificates or stickers. Can I borrow or purchase these from another station until my order is processed?

No. Each of the above documents has a serial number that has been assigned to each individual station. The ministry does not allow stations to sell, share or transfer certificates and stickers between stations even if a Licensee has more than one station licence/permission.


A client came to me stating they have damaged their certificate or sticker. Is there anything I can do?

Safety standards, structural inspection, annual and semi-annual inspection certificates and stickers may be replaced if the original is damaged or destroyed. The replacement may only be made by the MVIS that issued the original. The following conditions must be met:

  • The replacement certificate or sticker must contain the same information as the original; and
  • You must add the phrase "REPLACEMENT to certificate # XXXX" or "REPLACEMENT" TO STICKER # XXXX on the station copy of the new Safety Standards, Structural Inspection, Annual and Semi-Annual Inspection Certificates.

When do I need to remove a wheel or drum when completing a safety inspection as per the National Safety Code Standard 11B (NSC 11B)?

NSC 11B there are 5 types of brake inspections:

Three Types of Inspection for Drum Brakes

  1. Full Inspection with Drum Removed: This is a detailed inspection of all internal brake components. Measurements of the drum diameter and brake lining thickness must be taken and recorded on the Inspection Report.
  2. Wheel-on Full Inspection: This is an inspection of the internal brake components and is only available for cam-type drum brakes with removable dust shields. Measurements of drum diameter and brake lining thickness must be taken and recorded on the Inspection Report.
  3. Limited-Inspection of Drum Brake: This is an inspection through inspection holes and is only available with the proper and valid Proof of Brake Inspection (see below). Measurements of the brake lining thickness of one brake shoe must be taken and recorded on the Inspection Report. Note: this measurement is not required for buses, school purposes vehicles and/or accessible vehicles.

Two Types of Inspection for Disc Brakes

  1. Full Inspection with Wheel(s) Removed: This is a detailed inspection of all internal brake components. Measurements of the rotor thickness and pad friction material thickness must be taken and recorded on the Inspection Report.
  2. Limited Inspection of Disc Brakes: This is an inspection of visually accessible brake components and only allowed with the proper and valid Proof of Brake Inspection (see below). Measurements of one brake pad must be taken and recorded on the Inspection Report. Note: this measurement is not required for buses, school purposes vehicles and/or accessible vehicles.

When to Remove the Wheel and Drum

  • There are three types of brake inspections where the wheel or drum does not have to be removed. (Brake inspections B, C and E)
  • There are two types of brake inspections where the wheel and or drum have to be removed every time. (Brake inspections A and D)

During Wheel-on Inspections, the Wheel and Drum Need to be Removed if:

  • Any of the required measurements cannot be taken with the wheel and or drum in place.
  • Any defect is found on a brake, the list of defective conditions that requires wheel removal are listed in Section 3:A.2 (page 74) of the NSC standard.

Proof of Brake Inspections

A limited brake inspection can only be used if the operator provides a valid and proper documentation indicating a full brake inspection with drum and wheel removed (inspection type A or D above) was conducted by a qualified technician registered at a MVIS. This can be completed during a brake overhaul or any type of brake work where the wheel is removed. All of the information listed in Section 3.C (page 78) of the NSC standard must be on a Proof of Brake Inspection Report. The report can cover one, several or all the brakes on a vehicle. A report for a bus, school purposes vehicle or accessible vehicle is valid for 7 months.


I have sent the MVIS Unit my list of registered technicians. Can they start right away?

No. The inspection station must wait for the list of registered technicians to be returned to the station confirming successful registration. It is possible that the registration could be denied. Please allow 4 to 6 weeks to process the registration.


Can an apprentice be registered as inspecting technician?

No. You must hold a Journeyman certificate from the Ontario College of Trades to be licensed to conduct MVIS inspections.


What are MVIS application fees and stock pricing?

New fees will apply to any application received on or after July 12, 2019.

Product 2018 As of July 12, 2019
Safety Standard Certificates $100 for each book of 20 certificates. $102 for each book of 20 certificates.
Annual Inspection Certificates $25 for each book of 10 certificates. $26 for each book of 10 certificates.
Semi-Annual Inspection Certificate $10 for each book of 10 certificates. $10.50 for each book of 10 certificates.
Structural Inspection Certificates $50 for each book of 10 certificates. $51 for each book of 10 certificates.
Motor Vehicle Inspection Station Licence (New & Renewal application - full year) $50 $51
Motor Vehicle Inspection Station Licence (New application - half year) $25 $25.50
Registered Technician (New, Renewal, Add application - full year) $14 $14.50
Registered Technician (New, Add application - half year) $7 $7.25
MVIS Replacement Licence $5 $5.10

When is an inspection report required?

As of July 1, 2012, an inspection report must be provided to the customer, noting important information about the results of the inspection, including measurements for specified components (e.g. tire tread depth); and, any warning lamps that are illuminated. Licensees or Technicians can create their own report provided it meets all the requirements set out in Regulation 601.


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