Instructions for Completing the Project Permit Application Form

These instructions will assist you in completing each section of the Oversize/Overweight Permit Application. Permits are normally processed within 15 days of receipt. In order to avoid delays in obtaining a permit, please ensure the permit request is submitted a minimum of 30 days prior to the requested start date of the permit.

Sections

1. Declaration
2. Information
   1. Applicant Information
   2. Agent Information
3. Purpose of Application
4. Proposed Movement Information
5. Route Details
6. Select to Authorize the Moving of
7. Selected Weight Category
   1. Requested "Special Weights"
   2. Requested "Standard Project"
8. Payment and Delivery Options

Section 1.  Declaration

• Applicant must provide name, company position/title and the date of application.
• Authorized applicant must provide signature, indicating the applicant has read, understood and accepted the conditions of the declaration and has authorization to make such declaration on behalf of the carrier.

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Section 2(a).  Applicant Information

• Enter the jurisdiction where the power unit is registered
• Registration No.
  • For US or Ontario plated power units, enter applicant's Commercial Vehicle Operator's Registration (CVOR) number.

    NOTE: Carriers operating Ontario or US plated power units without a CVOR must contact:

    Ministry of Transportation,
    Client Services
    301 St. Paul Street, 3^rd Floor,
    St. Catharines, ON  L2R 7R4
    Phone: 1-800-387-7736 ext. 6302 (Ontario only) or 416-246-7166 ext. 6302

  • For out-of-province Canadian plated power units, enter applicant's National Safety Code (NSC) number.
     
• Indicate the total number of identical permits required
• Check applicable box if permit is required in bilingual (English/French) format.
• Contract support documents to be attached should be the proof of contract between the carrier and the shipper/manufacturer/contractor/etc.
• Enter applicant's company name as it appears on the CVOR or NSC, complete head office address and telephone number, company fax number, contact name, e-mail address (if applicable).

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Section 2(b).  Agent Information

NOTE: This section is to be completed by the Permit Agency ONLY, if application is made on behalf of the carrier.

Enter agency's company name and complete address and telephone number, fax number, contact name and e-mail address (if applicable).

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Section 3.  Purpose of Application

• Check applicable box to identify if a new permit, renewal, replacement or an amendment is required. If a renewal or an amendment is requested, include and attach a copy of the permit.
• Indicate the requested start date.

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Section 4.  Proposed Movement Information

• Enter the START date of the proposed move and the anticipated END date of the move (maximum 6 month duration).
• Start date must be within 30 days from the application submission date.
• Enter the ORIGIN of the move, (complete address is required).
• Enter the DESTINATION of the move, (complete address is required).
• Enter all Ontario border-crossing locations, if applicable.

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Section 5.  Route Details

Enter the desired travel route in full, including the jurisdiction name along with all municipal and county roads. Indicate direction of travel along each leg (e.g., left on Durham Road 21, south on Hwy 11, etc.)

NOTE: MTO permits are only valid on King's highways. The carrier is responsible for acquiring all municipal permits before commencing a move. The indicated travel route will be verified to ensure that all King's highways listed are correct and that existing construction activities do not impact the travel route including, width, height or weight restrictions. During the term of this permit, the permit holder may encounter construction zones where the clearances have been reduced. Prior to travelling through any construction zone, the permit holder is responsible for contacting the Ministry at 1-800-268-4686 (Ontario Highway Road Information) or visit Travellers Information: Road Construction Reports

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Section 6.  Select to Authorize the Moving of

Provide the description of the load and equipment type to be moved along with dimension request under a project permit. Select if load is legal in weight (HTA), requires project permit weight (see Section 7b for weight conditions) for blanket allowable weight or special weights if vehicle specific weights are required (Section 7a must be completed for this category).

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Section 7a.  Where Special Weights are Requested

Complete the Vehicle Configuration Table. Use metric measurements where applicable.

Equipment Type: List out, on a per-axle basis beginning at the front of the vehicle, the type of equipment being used. (i.e. tractor steer, tractor drive, jeep dolly, float, booster, etc).

Number of Tires/Axles: Indicate the number of tires per axle (range from 2 to 16 tires per axles).

Mfg. Rated Axle Capacity (in kilograms): Indicate the manufacturer's rated capacity per axle listed. Permit weights will be based on the submitted axle capacities.

Tire Width (in millimetres): Indicate the tire width (in mm) as embossed on the tire sidewall, on each identified axle.

Tire Rating (in kilograms): Indicate the manufacturer's rated capacity of tires on each identified axle. Permit weights will be based on the submitted tire ratings.

Requested Weight Per Axle (in kilograms): Indicate the requested weight required per axle. Authorized weights per axle will be based on all the information provided.

Inter-Axle Spacing (in metres): Indicate the measurement between the centre of the first axle and the centre of the next axle in the vehicle sequence.

Total Weight Requested: Input the total requested gross weight (value must equal addition of all requested axle weights).

Example 1. Load Exceeding HTA Weights

Figure 1

Table 1

NOTE: Provide a separate diagram for vehicles in excess of 13 axles.

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Section 7b.  Requested "Standard Project" for Selected Weight Category

Standard Annual Weights are provided for carrier information. Permitted weights are generally referenced against those permitted under the Highway Traffic Act (HTA), specifically Regulation 413/05: Vehicle Weights & Dimensions. Carriers should familiarize themselves with this regulation in determining their total eligible weight under this section.

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Section 8.  Payment and Delivery Options

Check applicable box to indicate method of payment. All personal cheques must be certified unless payment is sent by mail.

When paying by credit card, you must complete the Credit Card Authorization Letter (PDF - 26 KB) and send by fax or mail to the Ministry of Transportation (MTO) Permit Office where you submitted your application.

To protect financial information, please do not send the Credit Card Authorization Letter electronically.

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Download:

• Credit Card Authorization Letter (PDF - 26 KB)
• Request for Vehicle Configuration Evaluation (PDF - 21 KB)

To view PDF files, you will require Adobe Acrobat Reader*.

See also:

• Highway Traffic Act
  • Regulation 413/05: Vehicle Weights & Dimensions
• A Guide to Oversize/Overweight Vehicles and Loads in Ontario

Related Link: Association of Municipalities of Ontario