Deferred payment plan for heavy commercial vehicle licence plate stickers


Learn how you can defer payments or request exemptions from renewal fees for your heavy commercial vehicle.


Overview

If your heavy commercial vehicle licence plate sticker expired at any point during the extension period from March 1, 2020, to December 31, 2021, you may be contacted by the Ministry of Transportation to pay outstanding renewal fees beginning in early 2022.

To provide financial relief to owners of heavy commercial vehicles, including buses and farm vehicles, Ontario is offering payment plan options:

  • You can request to pay your renewal fees either in a lump sum or in quarterly, semi-annual or annual installments over a period of up to 24 months, ending December 31, 2023.
  • You can apply for an exemption from renewal fees for any vehicle that was not operating during the extension period.

Use the Validation Fee calculator to estimate your renewal fees

How to apply

Use the Deferred Payment Plan app to submit your application by December 31, 2022.

Before completing your application:

  1. Ensure your address is up to date.

    If your address is not up to date, you must visit a ServiceOntario centre to update your address and contact the Ministry of Transportation at HCV@ontario.ca or by calling call 1-877-408-2495.

    If you do not update your address, all invoices will be mailed to the address currently on file (the same address your letter was sent to).

  2. Gather the required information and documents.

    You will receive a letter in the mail that provides your unique PIN code. Some will receive a separate letter providing your Registrant Identification Number (RIN). Both PIN and RIN will be necessary to complete your application.

    To complete your application, you will need:

    • Your Registrant Identification Number (RIN)
    • Your unique PIN code
    • A valid email address and telephone number
    • Your Canada Revenue Agency (CRA) Business Number, if applicable
    • Current odometer reading for any vehicle(s) declared as non-operational
    • Supporting documentation to prove non-operation, if applicable(please see the section below for more information about declaring vehicles as non-operational)
    • If the vehicle(s) is registered to a company, an authorized signatory for the company must complete the application.

How to declare vehicle(s) that were not operating during the extension period:

If you did not operate your vehicle(s) for one or more months during the extension period, you may apply for an exemption from the outstanding renewal fee by submitting a Declaration of Non-Operation.

Once your application has been submitted, your fees may be adjusted for the months your vehicles were not operating.

When you complete the online application, you will have options:

  1. All of my vehicles were operating during the extension period
  2. Some of my vehicles were operating during the extension period
  3. None of my vehicles were operating during the extension period.

If you declare that Some or None of your vehicles were operating during the extension period, you will be required to supply supporting documentation and may be subject to an audit at your facilities.

Your supporting documentation must show the beginning and end of the period the vehicle wasn’t operating and reflect the total number of months (for example “June 1, 2020 - December 31, 2020, seven months”).

Examples of accepted supporting documents include:

  • Electronic Logging Device (ELD) reports
  • annual inspection certificates
  • travel/fuel logs
  • maintenance records
  • Financial reports showing zero revenue and payroll records in addition to an attestation from the company or individual explaining the financial records and how they are linked to the vehicle(s) claimed to be non-operational.

Please note the above list is not exhaustive and other documentation may be considered. Documentation must indicate beginning and end of the period of non-operation.

If you have received a letter and already paid your renewal fees during the COVID-19 extension period, please contact us at HCV@ontario.ca or call 1-877-408-2495.

International Registration Plan (IRP) Carriers

Carriers who are registered in the IRP had the opportunity to access the Deferred Payment Plan between September 1, 2021 and December 31, 2021. If you have applied for the Deferred Payment Plan you will receive an email regarding how and when to make payments in early 2022.

Contact us

For all other inquiries and information about the Deferred Payment Plan, please contact us at HCV@ontario.ca or call 1-877-408-2495.

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