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Location: Ministry Home > Trucks and Buses > Truck and Trailer Daily Inspection & Maintenance Reqts > Inspection Schedule

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Inspection Schedule

Application of Inspection Schedule

A truck, a tractor and towed trailer are inspected using Schedule 1. A converter dolly is inspected as part of the trailer it is carrying. The dolly is to be inspected again when carrying a different trailer.

Operator Required To Supply Drivers With Inspection Schedules

Operators are required to supply drivers with a copy of the inspection schedule.

Driver To Carry And Produce Inspection Schedules

Drivers are required to carry and produce the inspection schedule to an officer.

Combining Schedules With Inspection Reports

A schedule and an inspection report may be combined on the same document.

Where To Get Inspection Schedules

Regulated schedules are provided at the end of this page and may be copied or reproduced without consent of the ministry. (Sample schedules, in Word format are also available.)

Schedule 1 of National Safety Code Standard 13, which is published by the Canadian Council of Transport Administrators (CCMTA), is also acceptable in Ontario, including when produced by the operator of an Ontario plated truck. CCMTA schedule 1 may be viewed at: www.ccmta.ca.

Some companies, associations and organizations also produce and sell schedules and reports.

Sample of Inspection Schedule 1, Two Column Format

Operators may add additional parts/sections containing additional inspection components and systems to a schedule. If a vehicle is not fitted with a system or component, i.e. air brakes, the entire part/section can be deleted in its entirety. Part numbers may be deleted or re-numbered.

An individually regulated inspection item within a Part, such as "audible air leak" cannot be deleted unless the entire Part is deleted and the vehicle does not have air brakes. Also, individually regulated inspection items cannot be moved between minor and major columns within a schedule or be reworded.

Inspection items within parts/sections that have been added by the operator are not part of the regulated inspection items and therefore are not required by the regulation to be inspected, recorded or reported as defects. Operators may require drivers to inspect, record and report these added defects or conditions.

Operators are permitted to regroup the minor and major defect columns provided the regrouping does not confuse the reader. The following sample is acceptable.

Operators are free to add defect codes within the columns of a schedule. A code number or letter is placed beside a component or system on a schedule. When a defect is found the driver enters the defect code on the inspection report instead of hand writing the details of the defect. When defect codes are added to a schedule and used by a driver, a coded schedule must be presented to the enforcement officer.

Schedule 1 (2 column format)
Daily inspection of trucks, tractors and trailers
(Schedule 1, in Word format)

Note: minor defects are prefaced "minor"; otherwise the listed defect is a major defect.

Air Brake System

Cab

Cargo Securement

Coupling Devices

Dangerous Goods

Driver Controls

Driver Seat

Electric Brake System

Emergency Equipment and Safety Devices

Exhaust System

Frame and Cargo Body

Fuel System

General

Glass and Mirrors

Heater / Defroster

Horn

Hydraulic Brake System

Lamps and Reflectors

Steering

Suspension System

Tires

Wheels, Hubs and Fasteners

Windshield Wiper / Washer

A schedule may be stand-alone documents, printed on the front or back of single reports or, for example, on the front or rear covers of a report book. Schedules may also be in electronic format. See heading "Use of Electronic Devices and Documents" for complete information.

Copy of Regulated Inspection Schedule 1, Three Column Format:

The following Schedule is directly from the Regulation and has not been modified.

Please note that section 16 of Part VI of the Regulation provides "notes to the schedules". It is not a requirement that these "notes to the schedules" be included with or attached to the schedules. Numbers within brackets, i.e. (1), (12) etc. found within the schedules are a reference to the "notes to the schedules" and are not required to be in the schedules.

Schedule 1, (3 column format)
(Schedule 1, in Word format)

Daily inspection of trucks, tractors and trailers
Systems and Components Minor Defects Major Defects

Part 1. Air Brake System
  1. audible air leak.
  2. slow air pressure build-up rate.
  1. pushrod stroke of any brake exceeds the adjustment limit.(1)
  2. air loss rate exceeds prescribed limit.(2)
  3. inoperative towing vehicle (tractor) protection system.
  4. low air warning system fails or system is activated.
  5. inoperative service, parking or emergency brake.

Part 2. Cab
  1. occupant compartment door fails to open.
  1. any door fails to close securely.

Part 3. Cargo Securement
  1. insecure or improper load covering.
  1. insecure cargo.
  2. absence, failure, malfunction or deterioration of required cargo securement device or load covering.(3)

Part 4. Coupling Devices
  1. coupler or mounting has loose or missing fastener.
  1. coupler is insecure or movement exceeds prescribed limit.(4)
  2. coupling or locking mechanism is damaged or fails to lock.
  3. defective, incorrect or missing safety chain or cable.

Part 5. Dangerous Goods

  
  1. dangerous goods requirements not met.(5)

Part 6. Driver Controls
  1. accelerator pedal, clutch, gauges, audible and visual indicators or instruments fail to function properly.
  

Part 7. Driver Seat
  1. seat is damaged or fails to remain in set position.
  1. seatbelt or tether belt is insecure, missing or malfunctions.

Part 8. Electric Brake System
  1. loose or insecure wiring or electrical connection.
  1. inoperative breakaway device.
  2. inoperative brake.

Part 9. Emergency Equipment and Safety Devices
  1. emergency equipment is missing, damaged or defective.
  

Part 10. Exhaust System
  1. exhaust leak, except as described in next column
  1. leak that causes exhaust gas to enter the occupant compartment.

Part 11. Frame and Cargo Body
  1. damaged frame or cargo body.
  1. visibly shifted, cracked, collapsing or sagging frame member.

Part 12. Fuel System
  1. missing fuel tank cap.
  1. insecure fuel tank.
  2. dripping fuel leak.

Part 13. General

  
  1. serious damage or deterioration that is noticeable and may affect the vehicle’s safe operation.

Part 14. Glass and Mirrors
  1. required mirror(6) or window glass fails to provide the required view(7) to the driver as a result of being cracked, broken, damaged, missing or maladjusted.
  2. required mirror(6) or glass has broken or damaged attachments onto vehicle body.
  

Part 15. Heater / Defroster
  1. control or system failure.
  1. defroster fails to provide unobstructed view through the windshield.

Part 16. Horn
  1. vehicle has no operative horn.
  

Part 17. Hydraulic Brake System
  1. brake fluid level is below indicated minimum level.
  2. parking brake is inoperative.
  1. brake boost or power assist is not operative.
  2. brake fluid leak.
  3. brake pedal fade or insufficient brake pedal reserve.
  4. activated (other than anti-lock braking system) warning device.
  5. brake fluid reservoir is less than 1/4 full.

Part 18. Lamps and Reflectors
  1. required lamp does not function as intended.(8)
  2. required reflector is missing or partially missing.(9)

When use of lamps is required:

  1. failure of both low-beam headlamps.
  2. failure of both rearmost tail lamps.

At all times:

  1. failure of a rearmost turn-indicator lamp.
  2. failure of both rearmost brake lamps.

Part 19. Steering
  1. steering wheel lash (free-play) is greater than normal.
  1. steering wheel is insecure, or does not respond normally.
  2. steering wheel lash (free-play) exceeds prescribed limit.(10)

Part 20. Suspension System
  1. air leak in air suspension system.
  2. a broken spring leaf.
  3. suspension fastener is loose, missing or broken.
  1. damaged or deflated air bag.
  2. cracked or broken main spring leaf or more than one broken spring leaf.
  3. part of spring leaf or suspension is missing, shifted out of place or is in contact with another vehicle component.
  4. loose U-bolt.

Part 21. Tires
  1. damaged tread or sidewall of tire.
  2. tire leaking.
  1. flat tire.
  2. tire tread depth is less than wear limit.(11)
  3. tire is in contact with another tire or any vehicle component other than mud-flap.
  4. tire is marked “Not for highway use”.
  5. tire has exposed cords in the tread or outer sidewall area

Part 22. Wheels, Hubs and Fasteners
  1. hub oil below minimum level (when fitted with sight glass).
  2. leaking wheel seal.
  1. wheel has loose, missing or ineffective fastener.
  2. damaged, cracked or broken wheel, rim or attaching part.
  3. evidence of imminent wheel, hub or bearing failure.

Part 23. Windshield Wiper / Washer
  1. control or system malfunction.
  2. wiper blade is damaged, missing or fails to adequately clear driver’s field of vision.

When use of wipers or washer is required:

  1. wiper or washer fails to adequately clear driver’s field of vision in area swept by driver’s side wiper.

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